Library Assistant & Administrator

Academic Operations · Johannesburg, Gauteng
Department Academic Operations
Employment Type Fixed-Term
Minimum Experience Experienced

Instill’s mission is to transform teaching, learning and leadership in every classroom on the African continent. We believe that the greatest levers for change in the education system are teachers and school leaders. We have recently been accredited as a higher education institution in South Africa, and seek to build a team that will change the face of teacher education across the continent. We’re looking for a Library Assistant & Administrator to join our small and growing team to ensure the success of our first cohorts of student-teachers. 


What makes you a great candidate?  

You are ambitious, hungry to learn and have a deep passion for education. You want to work in a fast-paced business environment and grow with a young organisation that seeks to change the face of education across the African continent. You want to learn how a start-up works by getting your hands dirty, and getting involved in every aspect of the business. You are excited by the challenge of immersing yourself in new contexts and tackling complex problems. You are not afraid of failure and are driven to improve through robust, data-driven decision making and feedback. When evaluating your candidacy, we will look for the following:


  • Demonstrated commitment to anti-racism, equity, and inclusion
  • You have the ambition to grow with the business and move into leadership positions
  • You are an exceptional critical thinker with strong interpersonal communication skills
  • You have a demonstrated passion for educational development, closing educational equity gaps, and are strongly aligned with our vision, mission and values


What does role entail?

As the Library Assistant & Administrator, you will be working closely with our Academic and Operations Teams as well as both our contact and distance students. The Library Assistant & Administrator’s role is the student's first point of contract and is responsible for building systems and processes to support student learning and access to information resources to support their studies. 


  • Manage digital and print library catalogues by ensuring that our library resources are up to date and meeting the needs of our students and faculty 
  • Educate staff and faculty and assist in setting policies regarding copyright and fair use 
  • Provide resources and lead trainings on library usage and information literacy
  • Collaborate with curriculum designers to integrate information literacy skills throughout the curriculum 
  • Publish content to the Learning Management System (LMS) 
  • Manage the library budget 
  • Collect and analyse library usage data to grow and encourage effective library usage by students 
  • Develop and execute our library strategy with support of the Director of Operations
  • Work to continuously improve student engagement with both our booklist and reference resources 
  • Provide administrative support to the Admissions, Finance and Campus Operations teams - as needed i.e. including but not limited to; copying, scanning, filing, event support and tracking items dropped off and picked up at the receptionist desk


Selection Criteria:

  • An appropriate/relevant tertiary qualification
  • Experience setting up and managing electronic databases 
  • Experience working in a library environment a big plus
  • Commitment to excellence in the provision of a service to students


Anticipated start: 1 January 2023

Location:  Johannesburg, South Africa


Do our values resonate with yours?

We measure the impact of everything we do. We believe that education equity is a central pillar of achieving social justice. We pursue excellence in everything that we do. We have the courage to make bold decisions and learn from our mistakes. We build community by being accountable for our actions, fostering collaborative environments, and acting with integrity and humility. We believe that diversity is central to our success.

Thank You

Your application was submitted successfully.

  • Location
    Johannesburg, Gauteng
  • Department
    Academic Operations
  • Employment Type
    Fixed-Term
  • Minimum Experience
    Experienced